The Challenge
Diverse business needs. Coliwoo operates several business models at once - studio apartments, coliving and hotel stays - with stay durations ranging from a single night to multiple months. Managing them meant finding one Property Management Software capable of handling that full spread of rental types rather than stitching together separate systems.
Invoicing was not consolidated. The lack of automation compelled the Coliwoo team to manually generate, send, and track invoices suitable for specific portfolios as well as further customisations for corporate stays. Previously, it would take a Coliwoo employee approximately 2 hours to complete a task as simple, such as creating an invoice.
Potential revenue loss due to manual listings on OTAs. Because property listing was a manual process, the Coliwoo team relied solely on just one Online Travel Agency (OTA) - Agoda. By not diversifying their presence across different OTAs, Coliwoo missed out on the opportunity to tap into alternative booking channels and maximize their booking potential.
Our Approach
A comprehensive PMS for all rental types. Brahmastra Labs provided Coliwoo a comprehensive PMS that streamlined the management of contracts, leasing and accounting needs for short-term, long-term, hybrid and hotel stays, all on one platform.
Tailored accounting with hybrid pricing. The team developed a tailored accounting structure that enabled Coliwoo to generate customized contracts and invoices. A hybrid pricing feature introduced diverse pricing slabs, distinct rates for different room categories, and weekend pricing. With this automation in place, tasks such as invoicing can now be completed for all properties in just 5 minutes.
Hybrid Rental Feature with Channel Manager. The Hybrid Rental Feature enabled Coliwoo to automate inventory management and list properties on multiple OTAs such as Booking.com, Trip.com, EaseMyTrip, and Agoda through the Channel Manager. Bookings received from these OTAs reached an impressive count of 118 confirmed bookings and continue to grow, generating a revenue of $34,420 in 3 months solely through short-term rentals.
The Results
Coliwoo now runs 100% of its portfolio on a single property management system, covering short-term, long-term, hybrid and hotel stays side by side. Invoicing is 100% automated, cutting a task that once took roughly 2 hours down to 5 minutes across all properties. Diversified OTA distribution contributed to 17% revenue growth, with 118 confirmed bookings and $34,420 in revenue from short-term rentals in 3 months.
